Writing to a Member of Congress

One of the best ways to communicate with a Member of Congress is through a well-reasoned personal letter. Your correspondence will be more effective if you follow these guidelines:

• Timing is important! A letter sent after Congress acts is a missed opportunity, while correspondence sent months before an issue is considered may be forgotten.
  
• Limit your letter to one page and to one subject. Avoid scientific jargon.
  
• In the first paragraph, explain your reason for writing. Briefly describe your credentials, and include other pertinent information. As necessary, note that these are your own views rather than those of your employer.
  
• In the second paragraph, describe the importance of the issue. Cite relevant facts and avoid emotionalism. Frame your discussion from a national, rather than a personal, perspective.
  
• In the third and concluding paragraph, request (do not demand) a specific action. Thank the Member for considering your views. Offer assistance.
  
• Cite a specific bill when possible. Contact AIP for assistance at fyi@aip.org or see our website. www.aip.org/gov
  
• Consider enclosing one or more copies of AIP's Physics Success Stories illustrating the contributions of physics research to billion dollar industries (obtain through this website.)
  
• Ensure that your letter is legible, and includes your name, address, and telephone number.
  
• Traditional correspondence is more easily handled, and is generally considered more effective, than electronic mail in many congressional offices. Avoid faxes unless there are time constraints.
  
• A useful congressional website is http://thomas.loc.gov
  

The correct address style is:
The Honorable __________________________
United States Senate
Washington, D.C. 20510

Dear Senator ___________________________

The Honorable __________________________
United States House of Representatives
Washington, D.C. 20515

Dear Representative ______________________